HOLY TRINITY CATHOLIC SCHOOLS, INC.
Board of Education Meeting
January 24, 2011

The regular meeting of the Holy Trinity Catholic School Board was called to order at 7:00 p.m. on Monday, January 24, 2011, by Vice President Brad Box at the McAleer Parish Center in Ft. Madison. The prayer was led by Fr. Wilkening.

Roll Call: Present: Fr. Beckman, Brad Box, Jeff Denning, Tom Gregg, Fr. Hoffman, Loren Holtkamp, Ray Menke, Craig Pieper, Roy Tinguely, Fr. Wilkening. Absent: Gary Hoyer, Fr. Spring.

Agenda: An addition to the agenda was: New Business - G. School Improvement Advisory Committee. Motion to approve the agenda by Craig Pieper, second by Ray Menke. Motion carried

Minutes: The minutes of the December regular meeting and January special meeting were approved. Motion by Ray Menke, second by Craig Pieper, for the December 14 meeting minutes; motion by Ray Menke, second by Loren Holtkamp, for the Janu-ary 10 meeting minutes. Motions carried.

Welcome Guests/Comments from Audience/Open Forum: There were no comments from guests in attendance.

Old Business:

Reading of Policies, Series 100 and 200: The board approved the second reading of Series 100 Policies (Education Philosophy) and Series 200 policies (Board of Education). Motion by Tom Gregg, second by Ray Menke. Motion carried. At this time a motion was made by Tom Gregg, seconded by Jeff Denning, to amend the agenda, adding Item H. under New Business: Reading of Policies, Series 300, 400 and 500. Motion carried.

Chief Administrator Search: Donna Borst conveyed a message from Gary Hoyer. reporting that more than 10 solid applications had been received for the position. Applications were closed on January 15, with the exception of applicants from college placement offices which were extended to February 15. Interviews will begin soon.

New Business:

Catholic Schools Week: Special events and publicity are planned for Catholic Schools Week, which runs from Sunday, January 31, 2011 through Saturday, February 5, 2011. This year's theme is "A+ for America - Catholic Schools". The State of the Schools meeting, normally held during Catholic Schools Week, will be postponed until the new administrator can be introduced.

Staff Reduction Notice: Because of low enrollment at some grade levels, the chief administrator requested authorization to issue staff reduction notices to all employees. Motion to approve by Ray Menke, second by Craig Pieper. Motion carried 8-1.

Mobile Unit: Structural issues with the old mobile unit used for storage in West Point were discussed, along with alternate stor-age sites. Motion by Roy Tinguely, second by Ray Menke, to table discussion and to add storage space to the building renova-tion plans. Motion carried.

Spring & Summer Sports Coaching Contracts: The 2011 varsity and junior varsity baseball positions are currently open. The board approved advertising to fill the positions, as well as issuing contracts for the other spring and summer sports. Coaches returning to their prior assignments are: Doug Petersen, boys' soccer, Michael Sheerin, girls' soccer, Kelly Sanders, boys' tennis, Linda Reding, girls' tennis, Steve Rung, boys' golf, Melissa Freesmeier, girls' golf, Monte Hellenthal, varsity softball and Liza Hirschman, junior varsity softball. Motion by Loren Holtkamp, second by Ray Menke. Motion carried.

Parish and School Evangelization: Fr. Wilkening informed the board of an upcoming adult education group that will meet for five weeks during Lent to discuss Matthew Kelly's book, Rediscovering Catholicism. A copy of the book was distributed to board members who had not already received one, and they were asked to read sections of the book for later discussion.

Make-up Day for January 11 Snow Day: The board approved using March 21, listed on the school calendar as a Professional Development Day for teachers, as a make-up day for January 11. The public school will not be in session, so parents will be responsible for transporting their students to and from school. A Holy Trinity bus will shuttle students between West Point and Fort Madison. Motion by Craig Pieper, second by Tom Gregg. Motion carried 8-1.

School Improvement Advisory Committee: The following people were appointed to serve on the Holy Trinity Catholic Schools School Improvement Advisory Committee: Gary Hoyer, Doris Turner, Fr. Gary Beckman, Donna Borst, Ann Menke, Brian Foecke, Diane Powers and Colby Hoyer. Motion by Jeff Denning, second by Tom Gregg. Motion carried 8-1.

Reading of Policies, Series 300, 400 & 500: The first reading of Series 300 (Administration), Series 400 (Staff Personnel), and Series 500 (Student Personnel) were approved as moved by Roy Tinguely and seconded by Jeff Denning. Motion carried. Series 600 (Education Programs) were distributed for study.

Administrative Reports:

Religious Education: Written report submitted.
Early Childhood Centers: Written report submitted.
Elementary Education: Written report submitted.
Technology Report: Written report submitted. Mrs. McVeigh also discussed the results of the ITBS and ITED taken by grades 3-11 last fall. All show good growth, with math scores in grades 3-7 one grade level above average.
Junior-Senior High School/Chief Administrator: Written report submitted.
Marketing Director: Written report submitted. She reminded the board of the weekly strategy sessions in her office on Wednes-days at 7:30 a.m.
Business Manager: A list of invoices to be paid was presented. Motion to approve by Ray Menke, second by Criag Pieper. Motion carried.

Committee Reports:

Budget & Finance: The budget committee will meet again on February 1. Ray Menke reported that he had received an estimate from Paul's Plumbing & Heating for a new heating and air conditioning system in the existing elementary buildings. The cost for a system with seven different zones would be $185,000.00. No other bids have been received to date.
Technology:
Curriculum:
Wellness: Roy Tinguely presented a written report on the Health, Wellness and Safety Committee meeting on January 13, 2011.
Policy:
Building & Grounds:
Athletics:
Marketing & Development:

Adjournment: The meeting was adjourned at 8:10 p.m. on a motion by Tom Gregg, second by Craig Pieper. Motion carried.

Respectfully submitted,
Mary Lynn Panther