HOLY TRINITY CATHOLIC SCHOOLS, INC.
Board of Education Meeting
April 27, 2011

The regular meeting of the Holy Trinity Catholic School Board was called to order at 8:00 p.m. on Wednesday, April 27, 2011, by President Gary Hoyer at the Holy Trinity Elementary library in West Point.  The prayer was led by Fr. Wilkening.

Roll Call:  Present:  Fr. Beckman, Brad Box, Jeff Denning, Tom Gregg, Loren Holtkamp, Gary Hoyer, Ray Menke, Craig Pieper, Roy Tinguely, Fr. Wilkening.  Absent:  Fr. Hoffman, Fr. Spring.

Agenda:  There were two additions to the agenda:  New Business:  A. Executive Session to discuss employment matters; and New Business:  G. Resignations.  Motion to approve the agenda by Craig Pieper, second by Jeff Denning.  Motion carried 

Minutes:  The minutes of the March regular meeting and February special meeting were approved on a motion by Ray Menke, second by Tom Gregg.  

Welcome Guests/Comments from Audience/Open Forum:  There were no comments from guests in attendance.

Old Business:

Executive Session:  The board adjourned to Executive Session at 8:05 plml on a motion by Tom Gregg and a second by Loren Holtkamp.  Motion carried.

The board reconvened in Open Session at 9:20 p.m.

New Business: 

Shared Sports Agreement:  Motion by Roy Tinguely, second by Craig Pieper, to continue the shared sports agreement for football and girls' soccer with Ft. Madison Community School District.  Motion carried.

Coaching Recommendations:  No decision was reached on naming the varsity girls' basketball coach for the 2011-12 season.  Motion to table by Ray Menke, second by Jeff Denning.  Motion carried.

Faculty Contracts:  2011-12 faculty contracts for the following elementary teachers were approved:  Tracy Dingman, Julie Freesmeier, Sharon Groene, Teri Holtkamp, Jean Humphrey, Sally Knustrom, Pat Krogmeier, Lynn Meierotto, Sara Mohrfeld, Michael Moylan, Linda Pietz, Karen Schumaker and Barb See.  Motion by Brad Box, second by Jeff Denning.  Motion carried.

Also approved were 2011-12 Early Childhood Centers contracts with Cathy Garrels, Kathy McKillip, Kim Reinhardt and Nicole Wagner.  Motion by Tom Gregg, second by Loren Holtkamp.  Motion carried.

Finally, contracts were approved with 2011-12 secondary teachers:  Kathryn Bleuer, Allen Chapman, Melissa Freesmeier, Lisa Gendron, John Goetz, Renee Holliday, Jan Jacobs, Gail Kunch, Brad Kurtz, Donna McVeigh, Emily Otte, Melissa Palmer, Mary Sue Pote, Bob Rippenkroeger, Steve Rung, Sylvia Soule, Kathy Steffensmeier, Natalie Ulloa Sandoval, Paul Wilkerson and Pat Winheim.  Motion by Craig Pieper, second by Jeff Denning.  Motion carried. 

Two teachers were given extended deadlines for returning their contracts.

2011-12 School Calendar:  The official school calendar for the upcoming year was approved on a motion by Ray Menke, second by Brad Box.  Motion carried.  In addition to the three snow days built into the calendar by the Ft. Madison Community School District, Holy Trinity added two more days to use if needed. 

Elementary Principal/ECC Director:  The board approved a 12 month contract, beginning July 1, 2011, with Theresa Twaddle to serve as Elementary Principal and Early Childhood Centers Director.  Motion by Roy Tinguely, second by Tom Gregg.  Motion carried.

2011-12 Preschool Tuition:  Tuition rates for the two preschool programs were approved.  The cost for the 4 year old program will be $1,125.00 per year, while the rate for the 3 year old program will be $945.00 per year.  There will be no cost difference between the two buildings, but hours of attendance may vary.  Non-parish members will pay an additional $200.00 per student per year.  Motion by Roy Tinguely, second by Brad Box.  Motion carried.

Letters of Resignation:  Tom Walljasper, high school math teacher, Ramona Stevens-Payne, preschool teacher, and Jim Bullard, intermediate building janitor, submitted letters of resignation effective at the end of the current school year.  All were accepted as moved by Ray Menke, second by Craig Pieper.  Motion carried.

Administrative Reports:

Religious Education:  Written report submitted. 

Early Childhood Centers:  Written report submitted. Mrs. Pieper noted that there are 23 students registered for kindergarten for 2011-12, but only 12 students for 3 year old preschool.  There are currently 10 students enrolled for the pre-kindergarten class.

Elementary Education: Written report submitted.

Technology Report:  Written report submitted. 

Junior-Senior High School/Chief Administrator:  Written report submitted.  Mrs. Turner met with Drake Hardware to adjust HTC's contracted service hours, as the current contract expired on March 31, 2011.  With Mrs. McVeigh's new teaching duties for next year, it was decided to increase Drake's hours.  The recently completed contract was for $1700.00 per month (24 hours per month); the recommended new contract will be for $2,310.00 per month (32 hours per month).  The new contract was approved, subject to agreement by the technology committee, on a motion by Tom Gregg, second by Jeff Denning.  Motion carried.  

Marketing Director:  Mrs. Borst informed the board that 20 students have been in contact with her office and are considering transferring to Holy Trinity for the upcoming school year.

Business Manager:  A list of invoices to be paid was presented.  Motion to approve by Craig Pieper, second by Brad Box.  Motion carried. 

Committee Reports:

Budget & Finance:  The current budget status report will be sent to Gary Hoyer this week.  He will then forward it to the other board members.

Technology:  None.

Curriculum:  None

Wellness:  None

Policy:  None

Building & Grounds:  None

Athletics:  The Athletic Board is planning to resurface the school's tennis courts at an approximate cost of $25,000.00.

Marketing & Development:  Inquiries were made about the timing of the next alumni newsletter.

Adjournment:  The meeting was adjourned at 10:00 p.m. on a motion by Ray Menke, second by Loren Holtkamp.  Motion carried. 

                                                                                                                Respectfully submitted,
                                                                                                                Mary Lynn Panther